Photography Workflow: how snapsails simplifies photography and videographer workflows

Running a photography business means managing way more than just the session date. From the first inquiry to the final gallery delivery, it’s easy for your workflow to spiral into chaos. The truth is, most photographers already have a workflow, it is scattered across emails, Google Docs, payment apps, and gallery hosts. When everything lives in different places, things can get messy and overwhelming fast. That’s where a centralized project hub changes everything.

If your workflow looks like this:

• Inquires start in your inbox or DM’s then scatters across emails and texts.

• Contracts either live on your desktop or on another platform.

• Invoices are pieced together, then paid through Venmo, Zelle, or PayPal.

• Galleries sit on one platform, while video get delivered through Google Drive, Dropbox or Wetransfer. 

• Associate photographers or videographers hand off sd cards or transfers RAW files through a third party platform.

It may be time to rethink your workflow. 

Even experienced photographers who “have a system” are often juggling four or five different tools to get one project across the finish line. It works… until it doesn’t. It’s time consuming, easy to lose track of, and hard to scale when your bookings or your team start to grow.

How snapsails fits in 

Snapsails is a project-centric CRM built for photographers and videographers. Every part of your workflow — contracts, invoices, galleries, video delivery, client communications, file selection, secure downloads, associate payouts, and collaborations — lives inside one organized hub.

Instead of bouncing between five different business tools to run your photography or videography business, your projects stay streamlined and secure from lead to final delivery with snapsails.

What makes snapsails different? 

Snapsails is an all in one CRML Manage everything from contracts to gallery delivery.

• Associate collaboration and payouts: share files securely, and keep communications and payments inside the project.

• Video support: store and deliver large full resolution videos along side videos. 

• Built- in security: end to end encryption, watermarking and secure client download. 

• Scales with your growth: works for beginners, experienced photographers and videographers

FAQs

Do I really need a workflow if I’m just starting out? 

Yes. Even beginners have a workflow. From inquiries to contracts and client galleries. The difference is whether your workflow is scattered across five tools or streamlined into one hub. snapsails helps you stay organized from day one. 

I already use a CRM - why would I switch? 

Most CRMs stop at contracts and invoice and overwhelming business tools. snapsails is a project-centric platform that combines your contracts and invoices, galleries, client selections, videos delivery, and associate payouts can all live in the same place.

Can my associate or second shooters use snapsails? 

Yes - and we encourage it! Associates can upload RAW images or edits directly into the project, communicate inside the hub and even get paid directly from and to you. You can also invite your associate to the project.

What about video delivery? 

Unlike most platforms, snapsails sees the value in providing video delivery in the same project. Yes, you can store and deliver large, full resolution videos alongside photos in the same gallery experience. 

How secure is snapsails? 

Your files are encrypted from upload to celery with built in or optional watermarking, secure download permissions. Your work and your clients’ memories stay protected. 

Is snapsails just for photographers? 

No! snapsails was built for both photographers and videographers and especially teams that do both.

The Bottom line 

Your workflow already exists. the questions is whether it’s working for you or draining your time across multiple platforms. snapsails brings it all together in one secure, project-centric hub.

Simplify your workflow by signing up for snapsails today. Start for free and add storage as your grow with no complex setups or changes required.